1. We interview your people
One hour with you, thirty minutes with each key person. How you quote, who holds which account, why the last three decisions went the way they did. It goes into the record the same day.
AdelisOne Librarian
You can't take two weeks off. The answers live in your people.What your team knows, stays.
The Librarian is your business's memory, kept for you. We interview you and your key people. What they know goes into one record — decisions, processes, vendors, who handles what. Your team asks their own AI and gets the answer, with the record it came from. When someone leaves, what they know stays. Their replacement asks the Librarian instead of asking around.
$499 a month, plus a one-time setup — the interviews. Done the AI Business Assessment with us? It covers the setup in full. No software to install, no system connections, nothing for your team to learn.
- ☑ Live in one week
- ☑ Works with the AI you already use
- ☑ Everything exports as documents you can read
See it work
The day someone gives notice
One messy note, start to finish — typed in a minute, filed the same day, still answering questions long after Dale is gone.
Monday, 4:58 pm — typed into 01-inbox/
dale gave notice, done end of month. he's the only one who can quote boiler retrofits — spreadsheet on his desktop plus some markup he does in his head. also handles the backflow certs for the city accounts, renewal is spring sometime??
Same day — what the AI filed
roles/dale-kowalski.md updated — last day Oct 31, links to everything only he knows processes/ boiler-retrofit-quoting.md new — flagged incomplete: "sit with Dale before Oct 31" processes/ backflow-certification.md new — city accounts, spring renewal flagged
Six months later — anyone asks
"How do we price a boiler retrofit? Dale's gone."
Base rates from Dale's pricing sheet — now in the record — plus 15% on pre-1990 buildings. Captured in his handover interview, Oct 28.
Source: processes/boiler-retrofit-quoting.mdSame fictional HVAC company as the examples on the AdelisOne homepage. Your record looks like this, in your words.
How it works
We write it down. Your team asks.
Three steps. The first two happen once, in your first week.
2. We connect your team's AI
Every employee's Claude, ChatGPT, or Gemini gets read access to the record. Their own account, their own bill. Nobody learns new software.
3. Anyone asks, and gets the answer with its source
“How do we price a boiler retrofit?” gets the base rates, the 15% rule for pre-1990 buildings, and the file it came from. Someone types a messy note, and the Librarian files it as a decision, a process, or a vendor.
Why this works
Every library needs a librarian
A notes app or a wiki hands you an empty filing cabinet and makes you the librarian. Nobody has time to be the librarian. That's why the wiki died.
This one comes with the librarian. It files what your team writes, catches duplicates, flags contradictions, and keeps the record clean so every answer draws on the right version.
And the record is yours. Plain documents in your own private environment. Switch AI providers next year and the record comes along. Cancel, and it leaves with you.
What you get
What $499 a month covers
- Setup interviews with you and your key people, in your first week
- A private environment no other customer touches, with your record in plain documents
- Your team's AI connected, on their own accounts
- The Librarian keeps the record clean: no duplicates, no contradictions
- A handover interview the week someone gives notice, so what they know is in the record before their last day
- A quarterly review: what got asked, what's missing, what to write down next
Not included: connected systems (books, payments, scheduling), the morning briefing, and reports from your own numbers. That's AdelisOne, at the bottom of this page.
Is it for you
What you need, and who it's for
You need exactly three things
- One owner who still makes the calls
- One AI subscription per person who'll ask — Claude, ChatGPT, or Gemini
- One hour for the first interview
Built for owner-led businesses — trades, services, agencies, clinics, wholesalers — where the answers live in people and the owner can't step away.
Not for solo freelancers (you are your memory). Not for businesses where nobody owns the decisions. And not for anyone who wants their numbers watched too — that's AdelisOne, at the bottom of this page.
One way of working
Your team already uses AI. Each person, their own way.
One person got good at it. Their prompts live in their head. A new hire opens a blank chat and starts from zero. Your best person leaves, and their way of working leaves with them.
The Librarian gives the whole team one record: what's written down, where it lives, how the AI answers from it. One person corrects a record and the whole team gets the better version the same day.
The offer
Less than one bad handover
Forgetting is already on the payroll: the same question answered for the fourth time, the contract that renewed itself because the date lived in one person's head, the new hire who takes months to pick up what the last one carried for years. $499 a month is the cheap side of that ledger.
$499 a month
$1,000 one-time setup — the interviews
Done the AI Business Assessment with us? It covers the setup in full. The assessment interview is the first Librarian interview.
Request an invitationThe first-month guarantee. If your team isn't getting answers from the record in your first month, that month is free. No forms, no proof.
When you want your numbers watched too, you move up to AdelisOne. Nothing is re-entered, and your Librarian setup counts toward AdelisOne's.
The rate you join at is the rate you keep.
FAQs
The things you're wondering
Can't I just ask ChatGPT to remember things?
It remembers for one person, in one chat, until the session ends. The Librarian is a record the whole team asks, kept clean by us, in your own environment, and it's still there when the person who wrote it is gone.
What does the setup fee cover?
The interviews. One hour with you, thirty minutes with each key person, in your first week: how you quote, who holds which account, which vendors you'd never drop and why, the three decisions you'd hate to re-argue, what each person knows that nobody else does. If you've done the AI Business Assessment with us, that interview already happened and the setup fee is covered.
Will my team actually use it?
They ask questions the way they already ask their AI. When something changes, they type a messy note, three sentences is fine, and the Librarian files it. Nobody learns new software, and nobody becomes the organized one.
Where does our data live?
In a private environment no other customer touches. The AI reading it is your own account, and your provider bills you directly. Everything in the record exports as documents you can read. Cancel, and it leaves with you.
What's the difference between the Librarian and AdelisOne?
The Librarian keeps what your people know. AdelisOne also connects to your books, payments, and scheduling, watches them every morning, and tells you what needs attention before it costs you. Start with the Librarian when the problem is answers living in people. Move up when you want your numbers watched too.
What if it isn't for us?
Cancel anytime. The Librarian stays active until the end of the billing period, and your record exports as documents you can read.
Asked and shipped
What was asked for, and what got built
Asked
“Every engagement, we re-derive decisions we made last year.”
Shipped
A decision engine for my own consulting firm. Every architecture choice recorded with its reasons. New engagements start from the record. That client was me.
Asked
“When someone leaves, what they know leaves with them.”
Shipped
The Librarian. The platform's memory, kept for you. Interviews in week one, the whole team asking by week two.
The whole thing
Start to finish, five lines
When someone leaves, what they know leaves with them.
The fixes, the pricing logic, the way you quote a job. It lives in your people's heads and in chat windows nobody else can see.
The Librarian writes it down and keeps it: we interview your people, your team asks their own AI, and the answer comes with its source.
No software to learn. No systems to connect. Live in one week.
$499 a month. Yours to keep, and yours to take with you.